Components of a business letter ? Writing Help And Speaking Advice

A letter is a form of written communication is used worldwide. Different types of letters are used in different situations. Formal letters are used, for example, for official purposes, while informal letters intended for family and friends.

A business letter is a type of formal letter. It is used for the exchange of information between different companies agents, i.e., customers, shareholders, suppliers, government officials, etc.

Every kind of letter has a set of components that are common to different styles of undertakings in writing. Components are:

1. the origin of the messages in this section provides names, addresses and other contact details such as phone number and email of the sender. The recipient is also the return address in the letter.

2. the Letter date refers to the date of the letter was written. Dates are usually Begin with the month, use a comma format (5 March 2011) or Begin with the day, no comma format (March 5, 2011).

3. (E) details of the host-this section contains the full name, address and the name of the recipient.

4. Point of reference if the letter is in response to specific detail the bite of the consignee, must be specified. For example, bill number or branch code, etc.

5. regarding the letter-it?s a one-liner joke that indicates the purpose of the letter.

6. greeting word of greeting recipient is included. For example, ?Dear Sir or Madam.

7. Agency letter-it contains the contents of the letter.

8. closing/closing phrase is a phrase that appears at the end of the letter but before the signature of the sender. It helps to finish the letter in a non-abrupt manner and also shows respect for the recipient of the letter. Some common closings are Yours faithfully, Yours Sincerely, best Regards.

9. signature of the sender in this section includes the signature and the name of the sender. It can also contain the name of the sender.

10. annexes on any further document or document sent by letter, and then the number and title is mentioned in the enclosure.

11. CC CC means postage free copies. It is an optional section that contains a list of persons and their addresses will require a copy of the letter, together with attachments, if any.

For more information about business letters.

Source: http://writing-and-speaking.myblogzone.info/components-of-a-business-letter/

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